Newsletters
October/November 2019
Washington Wavelength
October / November 2019
From the Principal
Dear Washington Families,
It’s hard to believe that it’s already October! Students and staff have been working hard and we are off to a very promising start to the year. September was a busy month with students engaged in new learning, meeting new staff members and friends, and getting accustomed to new routines and procedures. We have also completed the STAR assessment, hosted exchange students from China, and practiced our safety drills and procedures. We look forward to continuing to provide high quality learning experiences for our students and are excited about the months ahead. If you have any questions or concerns, please feel free to contact me at 743-7205.
Sincerely,
Mr. Matt Peerenboom, Principal
Important Events
- Oktoberfest October 17 5:30-7:30
- Parent/Teacher Conferences October 23 (PM) & 24 (All Day) No School October 24, 25
- Teacher Professional Development Day No School November 22
- Thanksgiving Break No School on November 27, 28, 29
Reminders:
- Please complete the online registration for your child if you have not done so yet this school year.
- Remember to pay your child’s consumable fees ($32.00/child)
- Supervision begins at 8:00 a.m. outside before school starts. For the safety of everyone, please arrive after 8:00 a.m.
- Please remember…Janesville City ordinance forbids dogs, cats, horses or other animals from being on playgrounds or school grounds. Please keep your pets at home or in the car when you drop off or pick up your child.
- Do not park and leave your vehicle in this area. After you Stop and Drop, please remember to GO…Many children are being dropped off and your child will join these children walking to the playground and doors.
- If you feel more comfortable you can park your car outside of the Stop-Drop & Go area and walk your child to the appropriate area.
- Also for safety reasons, please drop children off at the Street. DO NOT pull into the parking lot.
P4J
It has been wonderful getting to know our P4J students and families! In October and November, we look forward to many exciting events! P4J will go on their first field trip to Hinchley's Dairy Farm on Thursday, October 10th. I also look forward to meeting with families at Parent - Teacher Conferences at the end of the month. In November, P4J will celebrating with a Thanksgiving Feast. For this event, we ask a family member to join us and will be asking for donations to make the event a success. More details for the Thanksgiving Feast will be coming at Parent-Teacher conferences. P4J provides a family activity each month for all P4J students in Janesville. In September, we had a blast exploring Rotary Gardens. Please mark the dates of the future events that you received on your calendar. These events are FREE and a lot of fun for the family!
Kindergarten
Kindergarten is off to a great start! We are finishing up reviewing colors and learning our classmates’ names. We will soon begin our curriculum with Jolly Phonics, My Math, and the Journeys reading program.
For the children’s safety, please help them with learning to tie their shoes and also make sure sweatshirts, jackets, backpacks, etc. are labeled with your child’s name.
Watch for the fall family project to be coming home soon! They are always fun to see in the hallway. We are looking forward to seeing you at conferences at the end of October.
Grade 1
Our first graders are off to a fantastic start! We have been working on establishing classroom routines, expectations, and getting to know the students. We are now off and running with Reading groups and diving into Math. Writing is also a big focus in 1st grade. During Trimester 1, we will be focusing on Personal Narrative Writing.
There are some things you can do at home to help your child have a successful year. Please check your child's Home Folder every night and take out finished work. If there is any homework, please make sure it gets completed and returned to school. On Mondays, a set of flashcards will come home. We work on them everyday at school but your child may need some practice at home as well. The children should know how to read these words on sight (not sounding them out) and should be able to spell them. Math homework also will be coming home. These are workbook sheets and have "MY HOMEWORK" printed across the top. Finally, a few times a week, a small paper book comes home. Please encourage your child to read these books several times. This will help build fluency and confidence in your young reader.
We are really enjoying the firsties and look forward to a great year of learning!
Grade 2
Welcome back returning and new families to Washington School. We are so excited to get to know your child. It was great to see such an awesome turnout at Open House and your children certainly enjoy using all of their new supplies!
During the first few weeks of school, second graders were introduced to and practiced second grade routines. During the first trimester, second graders will be learning about their community, history, consumerism, interpersonal relationships, and geography. Math topics will include addition and subtraction through 18 (practice those facts nightly), number patterns, as well as double digit addition (Did we mention practice those math facts? J)
Students are encouraged to read at least 20 minutes nightly to build their fluency and comprehension. Encourage your child to return his/her library books weekly and to check out books they can read independently.
Grade 3
It’s been a fun and busy start to the school year. We are continuing to learn about each other and reviewing Growth Mindset. During the first week of school, we even had a chalk artist come visit! Math-we are reviewing Place Value and will get started with Multiplication soon. Reading- we are working on comprehension strategies and building our reading stamina. Social Studies-we are learning about government and map skills. Science-we are learning about life cycles and will be going to Rotary Gardens to learn more about pumpkins and take a tour.
Grade 4
Fourth grade is off to a great start! We have started reading in our Journeys book and taking a close look at grade level text. In math we are learning about place value and practicing our multiplication facts. Reading and understanding maps is our focus in Social Studies. Structures and functions of plants are being explored in science and as a part of that we will visit the Janesville Schools Outdoor Lab in October, so be looking for information to come home about that. Keep practicing your math facts and reading at home each night!
Grade 5
Fifth graders have enjoyed getting to know their teachers and classmates as they start up the year. For math they are tackling geometry and graphing as we continue mastering our math facts. For reading and Language arts, fiction is the focus and strengthening their personal narrative writing skills. In Science they are learning about the web of life, specifically ecosystems and the food chain. Social studies they are studying early explorers. Our theme this year as a fifth grade unit is work ethic and grit in striving for excellence. We are excited for what these students are going to achieve in their final year at Washington!
News from the Music Room
Save the date: This year the Washington performances will again be all in one day, and they will be held on Friday, March 20th, right before Spring Break. Times of the performances will be given at a later date!!
Kindergartners are working on steady beat, and we are learning fun songs, games, and stories to help us get the beat! We’ve also been talking about how rules help us and keep us safe!
First graders are also working on steady beat, and we have been ‘getting the beat in our feet’ as we march and use rhythm sticks and boomwhackers to play along. We are also learning to count beats in a meter of 4. We’ve been singing about using our ‘magic words’, or good manners, and we even learned some sign language for some of those magic words!
Second grade is working on beat and rhythm, and we have been so excited to use rhythm sticks, as well as many other kinds of rhythm instrument to plan along with beat and rhythm. We will be using Oreos soon to learn about rhythm and note values! How tasty!!
Third grade is learning how to read Treble Clef Staff pitches using the tools, Every Good Boy Does Fine, and FACE to help remember the pitch letters that the 5 lines and 4 spaces stand for. We wrote quarter notes on staff paper to practice writing notes on these lines and spaces. We will be playing melodies written on the Treble Clef Staff on xylophones, metallophones, and Glockenspiels!
Fourth graders have been reviewing how to read Treble Clef Staff pitches using Every Good Boy Does Fine and FACE, and we will be reviewing rhythm/notes so they can begin working on their recorder unit. I promise I will work hard to teach them to blow softly so that the recorder sounds nice, instead of squeaky so dogs in the neighborhood don’t run away!!
Fifth graders get to have three music classes this year, with one of those three classes getting them ready to make an educated choice when choosing their required music class for middle school. We are learning about instruments from the orchestra and band. We are also using one of the three music classes to learn more about singing in a choir and reading and singing two-part music along with the instrumental music. Our third music class of the week focuses on all the skills they’ll need to sing as well as play melody and rhythm instruments.
10/3/19
Dear Parents and Families,
Reading for pleasure unlocks the power of information and imagination and helps children discover who they are. Reading also increases knowledge and vocabulary, lowers stress, and supports your child’s emotional growth. Here’s what you can do to help children develop stronger reading skills and a love for reading:
Set the example. Let children see you read.
Have a collection of books in your home. Update this collection routinely to keep up with changing tastes and reading skills.
Support our school’s Book Fair. Allow your children to choose their own books to read.
Our Scholastic Book Fair is a reading event that brings the books kids want to read right into our school. It’s a wonderful selection of engaging and affordable books for every reading level. Please make plans to visit our Book Fair and be involved in shaping your child’s reading habits.
- Book Fair dates: 10/23/2019 and 10/24/2019
- Shopping hours: Wednesday, October 23rd: 4pm - 6:30pm and
- Thursday, October 24th: 8:30 am - Noon and 2:00pm - 6:30pm
- Visit our Scholastic Book Fair with your child to discover new books together!
We hope to see you and your family at our Book Fair! Remember, all purchases benefit our school.
*Scholastic update: Due to new Wisconsin laws, there will be taxes added to your scholastic purchase. Plus you can choose to “round-up” at the cash register, which will provide extra dollars and cents for the school to purchase more books!
Sincerely, Mrs. Biege /Mrs. Miller Innovation Specialist 743-7236Washington Elementary School
PE NEWS
The year has gotten off to a fantastic start! All of the grades have been learning the classroom procedures and expectations for physical education class. Our Physical Activity Rules are: Active eyes and ears, Helpful hands and words, Follow directions, and Move safely. This will ensure a great learning environment for all students that enter the gymnasium. We have also been discussing the importance of being active not only physically but what it does for us mentally as well. Being active at least one hour a day is our goal at this age!
Our younger students at Washington have been learning about several bones and muscles. The cardiac muscle (heart) is our most important muscle in our body. Without a strong, healthy heart our daily tasks would be very difficult and we would not feel our very best. Our gluteus maximus muscle, which the students love to say, is the second muscle that they have learned. In physical education class we try to stay off of that muscle as much as possible, the goal is to keep our feet moving as much as possible! Ask your students about their phalanges, patellas, and cranium. They will be able to fill you in on the location of those bones as well as some catchy sayings to help them remember where they are located on their body.
Kindergarten students through 2nd grade have been practicing their locomotor skills. These movements skills are so important for our students to know how to slide, gallop, skip, leap, hop, jump. They are the basis of all of our movements. The students have also been wearing and using a pedometer during class. They are learning how to use this tool to help increase physical activity throughout the thirty-minute class period. There is a great deal of information to be learning while wearing and using this device so this will continue using them throughout the school year. Various recess games have been introduced so that students may have many opportunities to increase their activity time plus socialize with their friends. Lastly, the students are working on a variety of motor skills such as overhand and underhand throwing skills, kicking and foot dribbling with a ball, catching, and basic invasion games.
Grades 3rd, 4th and 5th have completed various recess games, wearing and using pedometers, plus beginning to learn about nutrition and calories. The students are also learning how to convert calories into steps to find out how many steps they must take to burn off those calories. Motor skills such as overhand throwing, kicking, punting, guarding an opponent (defense strategies) and working cooperatively in teamwork situations are being practiced during the first few months of school. Various lead-up games that involve using a soccer ball, a football, and a unit in lacrosse will take us to the end of the month.
In late October, early November grades 3rd, 4th, and 5th will be focusing on where and how to take their pulse plus figuring out what their own personal target heart rate zone is for when they exercising in the gym. This will ensure that each student will be working their hearts out at the appropriate level to keep it healthy and strong. Each student will also be finding out what their resting heart rate zone is which is the very beginning step in finding out what their own target heart rate zone numbers are. Lastly, each student will be using the Heart-O-Meter on the gym wall plus using a hand held insta pulse wand to check periodically during class if they are working in their proper zone and on occasion the students will be wearing a heart rate monitor. Many technology devices will be used throughout the year for our older students to monitor themselves during our activities.
I look forward to a wonderful, active, and “learning many new concepts” year in physical education. If you should have any questions or concerns, please contact me using the information listed below.
“Every Child Stronger, Every Life Longer!” Mrs. Sherry Hintz Physical Education Washington Elementary 608-743-7248 direct line shintz@janesville.k12.wi.usA Few Lines from Washington’s Art Studio
Within the first few weeks of school students had already created art with visiting chalk artist Leigh Alfredson, talked and viewed our migrating Chimney Swifts, set free a monarch butterfly that had transformed from a caterpillar, and created artwork inspired by The Dot.
Students are definitely ‘making their mark’ at Washington!
During the fall months students have the opportunity to create entries for PTA Reflections. The theme for 2019-2020 is “Look Within”. Projects will be due in early January 2020. Be looking for information to go home with your child. Information is also available at https://www.pta.org/home/programs/reflections.
Our annual Ishful Arts Event will happen on Tuesday, March 31st, 2020 (the first Tuesday evening after Spring Break). We will have activities throughout the lower level that evening from 5:30 - 7:30 PM.
Follow Washington’s Art Studio on Facebook: https://www.facebook.com/washingtonscreativeartists. Please know that we do not use the names or grade levels of our students. It is always fun to share, but me must keep our students safe! Mrs. Gee Gee Jannene, Art teacher
STEAM Statements
Returning Coding Club students have been invited to participate in our First Lego League Robotics Club. Those that have accepted the invitation are currently working their way through the “City Shapers” missions.
Invitations will be offered at conferences for students to join our Art Themed Coding Club. The first session will be offered to our 4th and 5th Graders. Thank you to our Third Graders, as your invitations will be offered after that.
Mrs. Gee Gee Jannene and Ms. Valerie Griffith
Coats for Kids
September 23th – October 14th 2019
Please donate warm winter wear for needy families in Janesville and North Rock County,
Needed: Clean chlidrens & adults’ winter jackets & coats, snow pants, gloves, scarves, hats & boots – Please no adult dress coats. No broken zippers No sweatshirts or fleece jackets or summer clothing.
Thank you
Locations for donations:
| Dan’s Creston Park Laundromat | IGA/Sentry East | Milton Piggly Wiggly | Shopko |
| 1630 Randolph Rd | 2822 E. Milwaukee St. | 727 S. Janesville St. | Highway 14 |
| Sentry West | Schnuck’s Super Market | 1st Community Bank of Milton | Premier Bank |
| 2501 West Court | 1501 Creston Park Dr. | 202 Merchants Row, Milton | 1400 Blackbridge Dr. |
| Woodman’s Market | Festival Foods | Choice Cleaners |
| 2819 N. Lexinton | 2233 Humes Rd |
610 E. Memorial 2919 N. Lexingtion 1926 E. Milwaukee |
And ALL Janesville Elementary Schools
Distribution :
The Salvation Army on the corner of Glean & Southerland on Saturday, October 27, 2018 from 9 am – 3 pm. Children must be present to receive a coat. Proof of residence is necessary. All coats/items are free, clean and available to all ages. This is a community service project of The Salvation Army Women’s Auxiliary.
MOVING???
If you will be moving from your current home address, please contact the Washington school office at 608-743-7200 as soon as possible to determine what paperwork you will need to fill out for your child to continue attending his/her current school. Please note: if you are moving to an address outside the School District of Janesville in most cases your child is eligible to continue attending the School District of Janesville as long as you complete the appropriate paperwork within the required timeline.
If you have any questions about school placement for a particular address, please contact Open Enrollment Specialist Deen Hartley at 743-5152. The New Student Enrollment Office is open year round.
If you are the parent of an elementary student and will be moving over the summer months when the elementary schools are closed, please contact Open Enrollment Specialist Deen Hartley at 743-5152 or the New Student Enrollment Office at 743-5072 or 743-5153 to complete the appropriate paperwork.
Request for School Transfer/Placement (Intra District Transfers) within the School District of Janesville Attendance Areas
Due to Move:
If you move within the School District of Janesville during the school year and wish to remain at your current school, please ask the school office for a Request to Remain in Current School Following Move to New Attendance Area Form (blue). Complete the form and return it to the school office.
Due to Parent Choice:
If you wish to apply to have your student transferred/placed in another school within the district next school year (2020-2021), please ask the school office for a School Transfer/Placement Within the School District Form (yellow). Completed forms will be accepted from December 1 through December 15, 2019 only. Submit your Request for School Transfer/Placement Within the School District Form (yellow) to your home school attendance area office. Parents applying for a Request for School Transfer/ Placement Within the School District will be notified of approval or disapproval by January 15, 2020. Parents applying for a Request for School Transfer/Placement Within the School District for incoming Kindergarten students will be notified of approval or non-approval after they have enrolled their child during the Kindergarten Enrollment period with the New Student Enrollment Office. If you have questions, please contact the school office of your home school attendance area.
Open Enrollment or Public School Choice
If during the school year, you move outside the School District of Janesville and you wish to remain at your current school please contact the Open Enrollment Specialist at 743-5152 and request a tuition waiver form within two weeks of your move. This will allow you to be eligible to attend your current school for the remainder of the current year tuition free. To continue attending the School District of Janesville after the 2019-2020 school year, you will also need to complete an open enrollment application. Application instructions are provided to the School District of Janesville by the Department of Public Instruction (DPI) and should be available by late January 2020. This year applications will be accepted February 3 – April 30, 2019.
If you have questions regarding Open Enrollment or Public School Choice, please contact the Open Enrollment Specialist at 743-5152.
Public School Open Enrollment Timelines
The State of Wisconsin has announced the application period for open enrollment (also known as public school choice) begins in February for the following school year. Open Enrollment laws permit children to attend a public school in a school district other than the one in which they live.
The open enrollment application period for the 2020-2021 school year is from February 3, 2020 – April 30, 2020. Parents are encouraged to apply on-line at dpi.wi.gov/open-enrollment. Although on-line application is recommended, paper applications may be obtained from the Department of Public Instruction or any school district after February 3, 2020 and must be delivered (hand-delivery is recommended) to the nonresident school district during the application period. Paper applications to attend Janesville must be submitted to the Open Enrollment Specialist in the New Student Enrollment Office no later than 4:00 p.m. on April 30th (a postmark does not constitute timely submission). Applications turned in prior to February 3rd will be returned as not valid and must be resubmitted after February 3rd but before April 30th at 4:00 p.m.
Enrollment in a requested school or program is subject to space and other limitations and is not guaranteed. Transportation is the responsibility of the parent. Habitual truancy may result in recommendation for the student to return to their home district.
Under School District of Janesville board policy, students who attended the district under open enrollment the previous year are not required to reapply for the following school year.
An application is required for each sibling in the family. For example, if a family has one child in elementary school that has been approved for open enrollment and a new student entering kindergarten next year, the student entering kindergarten must apply for open enrollment in order to attend the School District of Janesville.
Parents will be informed in June whether their open enrollment applications have been approved or denied. The student’s school or program placement will be provided in June.
If you have questions, please contact the Open Enrollment Specialist at 743-5152.
Kindergarten Enrollment
2020-2021 School Year
School District Residents
If you have a child turning 5 (five) years old prior to September 1, 2020 and they are not currently enrolled in a School District of Janesville Pre-school for Janesville (P4J) or Early Childhood (EC) program it is time to enroll in the Janesville Public School District. Enrollment will take place at the Educational Services Center located at 527 S. Franklin St. (administration building) in the New Student Enrollment office. You may enroll anytime during the two-week period.
- Weeks of December 2–6 and December 9-13
- 7:30 a.m. – 5:00 p.m. M/W/F both weeks
- 7:30 a.m. – 5:00 p.m Tuesday, December 3, 2019
- 8:00 a.m. – 6:30 p.m. Thursday, December 5, 2019
- 8:00 a.m. – 6:30 p.m. Tuesday, December 10, 2019
- 7:30 a.m. – 5:00 p.m Thursday, December 12, 2019
If you cannot attend the enrollment period please come in as soon as possible to enroll after December 13, 2019. Enrollment in the district is required for participation in orientation. When you enroll, you will need your child’s birth certificate for proof of age, proof of residency (top portion of a utility bill, or current lease) to determine school assignment, immunization records and photo identification. If you have questions on general enrollment, please contact the New Student Enrollment office at 743-5072 or 743-5153 during regular office hours, 8:00 a.m. – 5:00 p.m.
Requests for School Transfer/Placement within the School District (yellow forms) for incoming kindergarten students should be submitted through the enrollment process. Forms are available at all schools, as well as at the Educational Services Center. If you have questions regarding this process contact Deen Hartley at 743-5152. The status of requests will be determined by January 15, 2020 if they are turned in by December 13th. If you have a student currently attending a school under a School Transfer/Placement within the School District, it does not automatically qualify your kindergarten student for attendance at the same school; however, siblings are generally assigned to the same school. In order for your kindergarten student to attend the same school as a sibling, you must submit a request during the Kindergarten Enrollment time frame.
If you know of a child in your neighborhood or from community activities that would be entering kindergarten for the 2020-2021 school year, please pass this enrollment information on.
Non-District Residents
If you are a non-resident of the School District of Janesville and have a child turning 5 (five) years old prior to September 1, 2020 and would like your child to attend the School District of Janesville you must also apply for OPEN ENROLLMENT. The timeline for Open Enrollment is February 3 to April 30, 2020. Currently open enrolled non-residents in a P4J or EC program do not need to re-apply. If you have questions regarding the Open Enrollment process, please contact Deen Hartley at 743-5152.
School District of Janesville
CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION OBTAINED THROUGH CHILD FIND ACTIVITIES
The School District of Janesville is required to locate, identify, and evaluate all children, with disabilities, including children with disabilities attending private schools in the school district, and homeless children. The process of locating, identifying, and evaluating children with disabilities is known as child find. This agency conducts the following child find activities each year in the form of Early Childhood and Speech and Language Developmental Screenings. This notice informs parents of the records the school district will develop and maintain as part of its child find activities. This notice also informs parents of their rights regarding any records developed.
The school district gathers personally identifiable information on any child who participates in child find activities. Parents, teachers, and other professionals provide information to the school related to the child’s academic performance, behavior, and health. This information is used to determine whether the child needs special education services. Personally identifiable information directly related to a child and maintained by the school is a pupil record. Pupil records include records maintained in any way including, but not limited to, computer storage media, video and audiotape, film, microfilm, and microfiche. Records maintained for personal use by a teacher and not available to others and records available only to persons involved in the psychological treatment of a child are not pupil records.
The school district maintains several classes of pupil records.
"Progress records" include grades, courses the child has taken, the child's attendance record, immunization records, required lead screening records, and records of school extra-curricular activities. Progress records must be maintained for at least five years after the child ceases to be enrolled.
"Behavioral records" include such records as psychological tests, personality evaluations, records of conversations, written statements relating specifically to the pupil's behavior, tests relating specifically to achievement or measurement of ability, physical health records other than immunization and lead screening records, law enforcement officers' records, and other pupil records that are not "progress records." Law enforcement officers' records are maintained separately from other pupil records. Behavioral records may be maintained for no longer than one year after the child graduates or otherwise ceases to be enrolled, unless the parent specifies in writing that the records may be maintained for a longer period of time. The school district informs parents when pupil records are no longer needed to provide special education. At the request of the child's parents, the school district destroys the information that is no longer needed.
"Directory data" includes the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
"Pupil physical health records" include basic health information about a pupil, including the pupil's immunization records, an emergency medical card, a log of first aid and medicine administered to the pupil, an athletic permit card, a record concerning the pupil's ability to participate in an education program, any required lead screening records, the results of any routine screening test, such as for hearing, vision or scoliosis, and any follow-up to the test, and any other basic health information, as determined by the state superintendent. Any pupil record relating to a pupil's physical health that is not a pupil physical health record is treated as a patient health care record under sections 146.81 to 146.84, Wisconsin Statutes. Any pupil record concerning HIV testing is treated as provided under section 252.15, Wisconsin Statutes.
The Family Educational Rights and Privacy Act (FERPA), the Individuals with Disabilities Education Act (IDEA), and section 118.125, Wisconsin Statutes, afford parents and students over 18 years of age ("eligible students") the following rights with respect to education records:
The right to inspect and review the student's education records within 45 days of receipt of the request. Parents or eligible students should submit to the school principal [or appropriate school official] a written request that identifies the records(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. The school district will comply with the request without unnecessary delay and before any meeting about an individualized education program, or any due process hearing, and in no case more than 45 days after the request has been made. If any record includes information on more than one child, the parents of those children have the right to inspect and review only the information about their child or to be informed of that specific information. Upon request, the school district will give a parent or eligible student a copy of the progress records and a copy of the behavioral records. Upon request, the school district will give the parent or eligible student a list of the types and locations of education records collected, maintained, or used by the district for special education. The school district will respond to reasonable requests for explanations and interpretations of the records. A representative of the parent may inspect and review the records.
The right to request the amendment of the student's education records that the parent or eligible student believes is inaccurate or misleading. Parents or eligible students may ask [Name of] School District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the district decides not to amend the record, the district will notify the parent or eligible student of the decision and the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information in the student's education records, except to the extent that federal and state law authorize disclosure without consent. The exceptions are stated in 34 CFR 99.31, Family Educational Rights and Privacy Act regulations; Sec. 9528, PL107-110, No Child Left Behind Act of 2001; and section 118.125(2)(a) to (m) and sub. (2m), Wisconsin Statutes. One exception that permits disclosure without consent is disclosures to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. Also the district discloses "directory data" without consent, unless the parent notifies the district that it may not be released without prior parental consent.
The right to file a complaint with the U. S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605.
Child Find Notice
“The school district must locate, identify and evaluate all resident children with disabilities, including children with disabilities attending private schools, regardless of the severity of their disabilities.” The school district has a special education program to locate and screen all children with suspected disabilities who are residents of the district and who have not graduated from high school. Upon request the school district will screen any resident child who has not graduated high school to determine whether a special education referral is appropriate. A request may be made by contacting Kimberli Peerenboom, Director of Pupil Services for the School District of Janesville at 743-5061, or by writing her at 527 S. Franklin St., Janesville WI 53548.
Annually the district conducts developmental screening of preschool children. Each child's motor, communication and social skills are observed at various play areas. Each child is weighed and measured, and the child's hearing and vision is checked. The information is used to provide the parent with a profile of their child's current development and to provide suggestions for follow up activities. Parents learn about community services available to them and speak with representatives of agencies serving families. The information from screening is also used to determine whether a child should be evaluated for a suspected disability. When school staff reasonably believe a child is a child with a disability, they refer the child for evaluation by a school district Individualized Education Program (IEP) team. Developmental screening will be a part of the kindergarten screening this Spring. Watch for dates at your local school.
A physician, nurse, psychologist, social worker or administrator of a social agency who reasonably believes a child brought to him or her for services is a child with a disability has a legal duty to report the child to the school district in which the child resides. Before referring the child, the person making the referral must inform the child's parents that the referral will be made. The referral must be in writing and include the reason why the person believes the child is a child with a disability. Others who reasonably believe a child is a child with a disability may also refer the child to the school district in which the child resides. A referral of a child residing in the School District of Janesville may be sent to Kimberli Peerenboom at the school district address above."
December/January 2020
WASHINGTON WAVELENGTH
December/January 2020
From the Principal,
Dear Washington Families,
Happy new year! The Washington staff are excited about welcoming students back after the winter break and are looking forward to the busy months ahead. I have been tremendously impressed by the work of the students and staff at Washington this year and am excited about the progress of our students moving forward. The months following winter break always provide a great opportunity to accelerate learning for all students. Staff have put much time and effort into planning and preparing to provide students high quality experiences that will ensure this learning takes place. We look forward to our continued service to the Washington students and families. As we approach the halfway point of the year there are a few reminders I wanted to share with you. Please remember that students are not to be dropped off or picked up in the parking lot behind the school.
If the temperature is below zero (combined with the wind-chill) students will be allowed in the building at 8:00 a.m. If it is above zero, students remain outside until 8:15.
The same temperature threshold is used for outside recesses as well.
There is no school on Monday, January 20th.
If you have any questions or concerns, please call the school at 743-7205. Sincerely, Matt Peerenboom, Principal
Important Dates
Dec. 9-13-Holiday Shop - 8:15 AM-3:30 PM
Dec. 11-4th - 5th Grade Field Trip, A Christmas Carol”
Dec. 13-No P4J Classes
Dec. 20-Cozy Pajama Day
Dec. 23-Jan. 1-Winter Break -No School
Jan. 3-Color Wars
Jan. 10-Family Movie Night 5:30-7:30 PM
Jan. 13-PTA mtg. @ 5
Jan. 14-DQ Night 4-7 PM
Jan. 17-No P4J Classes
Jan. 20-MLK Jr. Day No School
Jan. 31-Popcorn Sale
P4J
P4J enjoyed playing counting and number games at their Thanksgiving Celebration! Thank you to everyone who joined us and provided items for the celebration! In December and January, we will be continuing to work on our fine motor skills of cutting, holding a pencil/crayon, picking up small items, and writing our names. Families can work on these skills at home as well by: lacing beads, making beaded or cheerio/fruit loop necklaces, playing with playdough, cutting, and writing names. We will also continue working on our counting and 1 to 1 correspondence. Playing board games at home can help with these skills and helps students practice taking turns. P4J has been practicing problem solving skills by using "solutions" when students have a problem. Some of our "solutions" are: share, take turns, trade, say "please stop", say "please", ask nicely, and play together. If you hear students using these terms at home, please encourage them by recognizing the "solutions" they were using. We wish you a happy holiday season!
Kindergarten
Please make time during this busy month of December to complete your family project of the Polar Express train. The students and staff love to see all the different trains hanging in our kindergarten hallway! Please send your child every day with proper outdoor clothing for recess. This includes a winter coat, hat, gloves, boots and snow pants when the snow arrives. Kindergarteners should be working hard to be independent with dressing themselves in their winter gear and tying shoes as they are transferring from boots to shoes many times a day at school. Warm up to a good book this winter with your child! Reading to your child is a perfect opportunity to spend time together while practicing letter names and sounds and sight words!
Grade 1
First graders have been busy writing their own autobiographies. They created and narrated digital books about themselves. They have been posted to their Seesaw journals. If you haven't had a chance to see your child's, take some time to check it out. We are currently working on writing informational books about ocean animals of their own choosing. Look for them to come home before the winter break. Throughout the second trimester, we will be focused on informational writing. Continue to look for paper booklets to come home a few times each week. Having your child read these booklets a few times goes a long way towards developing a fluent and confident reader. Spending just 3 minutes a day on the weekly sight words will also increase your child's fluency and accuracy. We are completing addition and subtraction strategies in Math. Our next emphasis will be on place value and adding 2-digit numbers. Look for the homework sheets to come home and give your child whatever support they need to complete accurately. During winter weather, please help your child remember to bring all the necessary winter gear. They also need a DRY pair of shoes to wear in the classroom. An extra pair of socks kept in the backpack is helpful as well.
Grade 2
During the month of December, our second graders will be taking part in a gingerbread man unit. We will be comparing and contrasting different versions of the story, as well as working on other English language arts skills. Your child will be bringing home a gingerbread person that as a family you will want to disguise so it won’t get eaten. Be as creative as you wish. We have had many clever disguises over the years. As part of our unit, we will be sending home a note requesting a food item to create gingerbread houses. We have other surprises planned too!!! The children will be starting double digit addition before the break. Please work with your child on math facts. Following break, we will begin double digit subtraction. Please continue to work on those math facts. Are you ready for some cool weather?? The winter season is here and it is important that our students have proper winter attire. You may want to leave an extra pair of shoes here once we get to boot weather.
Grade 3
The third-graders are already off to a busy start for the new trimester! We are into multiplication and division strategies and working hard to know our facts. We will begin understanding fractions as parts of whole in January. In science we will begin our simple machines unit and magnets. Our social studies unit this trimester is Economics, so we will be learning how money works in our world. It’s very fun and exciting. All three classes are doing a fun holiday project the week before winter break on Holidays Around the World. Ask your child to share what they’ve learned about how different cultures celebrate!
Grade 4
In our upcoming unit in social studies we will be learning all about our great state of Wisconsin. Our science unit will focus on electricity, where students will be designing their own electrical circuit. Daily practice of multiplication, and division will greatly benefit your child with his/her math in fourth grade. We are working diligently on our double digit multiplication, and will soon begin long division. Students are excited to add stars to their reading motivation charts. Keep up the great work with reading and sharing about your books! Please continue to have your child wear appropriate winter clothing to school for outdoor recesses.
Grade 5
Fifth graders are showing a lot of grit while learning math concepts like adding and subtracting unlike denominator fractions and order of operations. As we continue to focus on fractions and mixed numbers we are also introducing and digging deeper in finding volume, area and perimeter in geometric shapes. For reading and language arts, we are focusing in on learning the six signpost of fiction and the five for nonfiction. Students are continuing to read through the 25 book challenge and are excited when they are picked to do the book trailer. For science, we are learning about our watery planet, specifically the water cycle and earth’s systems. In writing we are wrapping up personal narrative and continuing to work on persuasive or opinion writing. We have been tackling colonization in America and we will soon be studying the Revolutionary War for Social Studies. We appreciate parental support with the 20 minutes of reading and 20 minutes of math at home. We have seen an improvement already. Keep it up, students!
News from the Music Room
Save the date: This year the Washington performances will again be all in one day, and they will be held on Friday, March 20th, right before Spring Break. Times of the performances will be given at a later date!!
Kindergarten and 1st Graders are working on dynamics in music, which means volume. They have been learning the Italian words for Loud, Soft, Very Loud, Very Soft, soft to loud, and loud to soft. Ask them to share the words they remember with you! Then the students have been using these different dynamics in singing games and applying them to songs using Boomwhackers.
Second, third and fifth Graders began an ukulele unit (it's so exciting because Washington School now has their own set of 30 ukuleles for the students to play, thanks to the district!!), and are learning to play on the individual strings, then will graduate to simple chords and strumming!
Fourth Grade continues to put several of the musical concepts they have been working on while they are playing the recorder. They have started Recorder Karate where they practice the 9 belt songs one at a time until they are ready to test for their belt. Then they move onto the next song, which is a little more challenging. This is a great program since each student can work at their own level and feel successful!
PE NEWS
Please mark on your calendar the upcoming events:
March 19, 2020 4th Grade Bowling Trip/ March 20, 2020 5th Grade Bowling Trip
May 19, 2020 5th Grade Elementary Track Meet 8:15-11:30
May 20, 2020 4th Grade Elementary Track Meet 8:15-11:30
May 21, 2020 Rain Date Elementary Track Meet 8:15-11:30
What We Are Learning in PE
P- “Pedometers” measure your steps.
H- “Heart” is a muscle that needs to be worked! “Healthy Habits” are essential for a long and happy life!
Y- “Your Approach” the steps that you take prior to delivering/rolling the bowling ball at the foul line.
S- “Success” comes from hard work and practice not luck! “Sensory” Hallways now at Washington. “Snowshoes” when the snow shall fall!
I- “Identify” the bones and muscles in your body.
C- “Components of Fitness” Aerobic Endurance, Body Composition, Muscular Strength, Muscular Endurance, and Flexibility - All Bodies Should Exercise Forever.
A- “Average” Resting Heart Rate of a child is between 80 to 100 beats per minute.
L- “Locomotor Skills” walk, run, jump, hop, skip, gallop, leap, and side slide. The basics of all movement!
E- “Exercise” is required for a minimum of one hour every day! “Exercise” improves your mood.
D- “Drop” the ball on your shoelaces when you are going to punt. “Dance” like nobody's watching!
U- “Understand” what your Target Heart Rate is and why it is important.
C- “Create” A Jump Rope Routine. “Catch” A Chest Pass. “Calculate” Your Healthy Heart Rate Zone. “Cooperate” With A Partner.
A- “Always” try your best. It’s not about if you are first or last but the effort you put in!
T- “Trap” A Soccer Ball. “T-Stop” Inline Skating. “Tuck Jump” Gymnastics. “Twirl” A Jump Rope.
I- “Inactivity” is a risk factor for heart disease.
O- “Opposition” opposite foot forward in relation to your throwing hand.
N- “Nutrition” Avoid food products containing ingredients that a third grader cannot pronounce.
Every child stronger, every life longer!
Mrs. Hintz
A Few Lines from Washington’s Art Studio
We will once again be creating original artworks that can be printed and published through Square 1 Art. We will ‘start with the art’ in January.
Our annual Ishful Arts Event will happen on Tuesday, March 31st, 2020 (the first Tuesday evening after Spring Break). We will have activities throughout the lower level that evening from 5:30 - 7:30 PM.
Feel free to follow Washington’s Art Studio on Facebook at https://www.facebook.com/washingtonscreativeartists. Please know that we do not use the names or grade levels of any of our students. It is always fun to share, but we must keep our students safe!
Mrs. Gee Gee Jannene, Art teacher
STEAM Statements
Our First Lego League Robotics team did a great job representing Washington Elementary at the Regional competition at Parker High School on Saturday, November 2nd. Their hard work paid off and our FLL Robotics team has advanced to the Sectional Competition on Sunday, December 15th at Waukesha North High School in Waukesha, Wisconsin. (At the time of this newsletter, we do not know the results of their continued hard work).
Mrs. Gee Gee Jannene and Ms. Valerie Griffith
Our Art-Themed Coding Club is up and running. We started with a few weeks of our returning coding members. The first session has been offered to our 4th and 5th Graders. That session started on Tuesday, December 10th. We are meeting after school on Tuesdays until 4:00 PM. (We DO NOT meet on the first Tuesday of each month as there are building meetings on that day). Thank you to our Third Graders that are patiently waiting, as your session will start in March.
Mrs. Jannene, Art teacher and Mrs. Miller, Innovation Specialist
BULLYING PREVENTION
The School District of Janesville Board of Education strives to provide an educational environment where every student feels safe, respected and welcomed. The Board also strives to provide an educational environment where every staff member can serve students in a atmosphere that is free from significant disruptions and obstacles that impede learning and performance. Bullying can have harmful social, physical, psychological and/or academic effects for those who engage in these behaviors, victims of such behaviors, and bystanders who observe acts of bullying. The District prohibits any form of bullying behavior by students towards other students, school employees, volunteers, or any other person(s).
Bullying includes aggressive or hostile behavior that is intentional and involves an imbalance of power between the bully and the bullied. Bullying is a form of victimization and is not necessarily a result of or part of an on-going conflict. Bullying is defined as any conscious, willful, or deliberate acts, or attempted acts, through the use of words, images, gestures or other physical actions, including electronically transmitted acts, that are intended to cause physical injury, emotional distress or property damage. Bullying includes, but is not limited to, behaviors motivated by an actual or perceived distinguishing characteristic or factor including sex, race, national origin, ancestry, religion, color, creed, pregnancy, marital or parental status, sexual orientation, gender identity, or physical, mental, emotional or learning disability. Bullying may also be motivated by any other distinguishing factor such as gender identity, physical appearance, or social, economic or family status.
Examples of acts of bullying include physical intimidation, force or assault, humiliation, sexual or racist remarks, extortion, verbal or written threats, taunting, put downs, name calling, threatening or menacing looks or gestures, spreading cruel rumors, and social exclusion. This includes acts of cyber-bullying that involve sending or posting inappropriate, insulting or threatening messages or images through electronic communication systems such as the Internet, e-mail, cell phones or other personal devices.
Bullying is prohibited on District grounds, at District-related activities, or on transportation to and from school or District-sponsored activities. Harassing bullying behavior is prohibited in all educational environments, regardless of whether the facility or location is owned, leased, or otherwise used or provided by the District.
Acts of bullying that originate off school premises and outside of the school’s control may be subject to the provisions of this policy and related procedures if the conduct is determined to be substantially disruptive to the educational process and the day-to-day operations of a school. This includes, but is not limited to, threats made outside of school hours that communicate intent to be carried out during any school-related or school-sponsored program or activity, or on any vehicles used for transportation to and from school and school-sponsored activities.
All complaints about bullying shall be promptly investigated. The District shall respect the privacy of the complainant, the individual(s) against whom the complaint is filed, and the witnesses as much as practicable and in a manner consistent with the Board’s legal obligations to investigate, take appropriate action, and conform to discovery or disclosure requirements. Disclosure of information related to the complaint shall be made only to those with a legitimate need to know. All records generated as a result of the complaint and appeal processes shall be maintained as confidential to the extent permitted by law.
If the investigations finds bullying has occurred, school officials shall take prompt and necessary action up to and including behavioral interventions and support, disciplinary action, and/or referral to law enforcement officials or social services. Consequences shall be unique to the nature of the behavior, the developmental level of the student, and the history of problem behaviors. Remedial measures shall be designed to correct the problem behavior, prevent other occurrences, and protect the victim.
The District shall also take appropriate action against any student or District employee who retaliates against any person who makes a good-faith report of alleged bullying or against any person who testifies, assists, or participates in an investigation or hearing related to such behavior.
Employees found to have facilitated or participated in bullying behavior against students or to have been aware that bullying was taking place and failed to report the behavior are considered to be in violation of the prohibition expressed by this policy and may be subject to disciplinary action.
This policy shall be distributed annually to all students enrolled in the School District, parents/guardians, and all District employees. It shall also be distributed to organizations in the community having cooperative agreements with the schools. The District shall provide a copy of the policy to any person upon request.
Records shall be maintained on the number and types of reports made, and sanctions imposed for violations of this policy in accordance with established procedures.
REF: State Statute 111.31
State Statute 115.28(31)
State Statute 118.01(2)(d)8
State Statute 118.02(9t)
State Statute 118.13
State Statute 118.155
State Statute 118.195
State Statute 118.20
State Statute 120.13(1)
State Administrative Code PI 9
State Administrative Code PI 41
State Criminal Statutes 947.0125
State Criminal Statutes 947.013
State Criminal Statutes 948.51(2)
Title IX, Education Amendments of 1972
Title VI, Civil Rights Act of 1964
Section 504 of the Rehabilitation Act of 1973
Civil Rights Act of 1991
Individuals with Disabilities Education Act
CROSS REF:
Board Policy 5020, Student Nondiscrimination
Administrative Regulation 5020.1, Public Notification of Student Nondiscrimination Policy
Administrative Regulation 5020.2, Student Discrimination Complaint Procedure
Administrative Regulation 5020.3, Student Discrimination Incident Report
Board Policy 5021, Sexual Harassment
Administrative Regulation 5021.1, Complaint Procedures Relative to Sexual Harassment
Administrative Regulation 6724.1, Guidelines/Use of Technology by Students and Staff
Administrative Regulation 6724.2, Student Internet Access and Safe Use
Board of Education
Janesville, Wisconsin
2009; 2011, August 2014
MOVING???
If you will be moving from your current home address, please contact the Washington school office at 608-743-7200 as soon as possible to determine what paperwork you will need to fill out for your child to continue attending his/her current school. Please note: if you are moving to an address outside the School District of Janesville in most cases your child is eligible to continue attending the School District of Janesville as long as you complete the appropriate paperwork within the required timeline.
If you have any questions about school placement for a particular address, please contact Open Enrollment Specialist Deen Hartley at 743-5152. The New Student Enrollment Office is open year round.
If you are the parent of an elementary student and will be moving over the summer months when the elementary schools are closed, please contact Open Enrollment Specialist Deen Hartley at 743-5152 or the New Student Enrollment Office at 743-5072 or 743-5153 to complete the appropriate paperwork.
Due to Move:
If you move within the School District of Janesville during the school year and wish to remain at your current school, please ask the school office for a Request to Remain in Current School Following Move to New Attendance Area Form (blue). Complete the form and return it to the school office.
Due to Parent Choice:
If you wish to apply to have your student transferred/placed in another school within the district next school year (2020-2021), please ask the school office for a School Transfer/Placement Within the School District Form (yellow). Completed forms will be accepted from December 1 through December 15, 2019 only. Submit your Request for School Transfer/Placement Within the School District Form (yellow) to your home school attendance area office. Parents applying for a Request for School Transfer/ Placement Within the School District will be notified of approval or disapproval by January 15, 2020. Parents applying for a Request for School Transfer/Placement Within the School District for incoming Kindergarten students will be notified of approval or non-approval after they have enrolled their child during the Kindergarten Enrollment period with the New Student Enrollment Office. If you have questions, please contact the school office of your home school attendance area.
Open Enrollment or Public School Choice
If during the school year, you move outside the School District of Janesville and you wish to remain at your current school please contact the Open Enrollment Specialist at 743-5152 and request a tuition waiver form within two weeks of your move. This will allow you to be eligible to attend your current school for the remainder of the current year tuition free. To continue attending the School District of Janesville after the 2019-2020 school year, you will also need to complete an open enrollment application. Application instructions are provided to the School District of Janesville by the Department of Public Instruction (DPI) and should be available by late January 2020. This year applications will be accepted February 3 – April 30, 2019. If you have questions regarding Open Enrollment or Public School Choice, please contact the Open Enrollment Specialist at 743-5152. Solicitud de transferencia/asignación de escuela dentro de las áreas de asistencia del Distrito Escolar de Janesville (transferencias dentro del distrito)
Public School Open Enrollment Timelines
The State of Wisconsin has announced the application period for open enrollment (also known as public school choice) begins in February for the following school year. Open Enrollment laws permit children to attend a public school in a school district other than the one in which they live. The open enrollment application period for the 2020-2021 school year is from February 3, 2020 – April 30, 2020. Parents are encouraged to apply on-line at dpi.wi.gov/open-enrollment. Although on-line application is recommended, paper applications may be obtained from the Department of Public Instruction or any school district after February 3, 2020 and must be delivered (hand-delivery is recommended) to the nonresident school district during the application period. Paper applications to attend Janesville must be submitted to the Open Enrollment Specialist in the New Student Enrollment Office no later than 4:00 p.m. on April 30th (a postmark does not constitute timely submission). Applications turned in prior to February 3rd will be returned as not valid and must be resubmitted after February 3rd but before April 30th at 4:00 p.m.
Enrollment in a requested school or program is subject to space and other limitations and is not guaranteed. Transportation is the responsibility of the parent. Habitual truancy may result in recommendation for the student to return to their home district.
Under School District of Janesville board policy, students who attended the district under open enrollment the previous year are not required to reapply for the following school year.
An application is required for each sibling in the family. For example, if a family has one child in elementary school that has been approved for open enrollment and a new student entering kindergarten next year, the student entering kindergarten must apply for open enrollment in order to attend the School District of Janesville.
Parents will be informed in June whether their open enrollment applications have been approved or denied. The student’s school or program placement will be provided in June.
If you have questions, please contact the Open Enrollment Specialist at 743-5152.
School District Residents
If you have a child turning 5 (five) years old prior to September 1, 2020 and they are not currently enrolled in a School District of Janesville Pre-school for Janesville (P4J) or Early Childhood (EC) program it is time to enroll in the Janesville Public School District. Enrollment will take place at the Educational Services Center located at 527 S. Franklin St. (administration building) in the New Student Enrollment office. You may enroll anytime during the two-week period.
Weeks of December 2–6 and December 9-13
7:30 a.m. – 5:00 p.m. M/W/F both weeks
7:30 a.m. – 5:00 p.mTuesday, December 3, 2019
8:00 a.m. – 7:00 p.m. Thursday, December 5, 2019
8:00 a.m. – 7:00 p.m. Tuesday, December 10, 2019
7:30 a.m. – 5:00 p.mThursday, December 12, 2019
If you cannot attend the enrollment period please come in as soon as possible to enroll after December 13, 2019. Enrollment in the district is required for participation in orientation. When you enroll, you will need your child’s birth certificate for proof of age, proof of residency (top portion of a utility bill, or current lease) to determine school assignment, immunization records and photo identification. If you have questions on general enrollment, please contact the New Student Enrollment office at 743-5072 or 743-5153 during regular office hours, 8:00 a.m. – 5:00 p.m. Requests for School Transfer/Placement within the School District (yellow forms) for incoming kindergarten students should be submitted through the enrollment process. Forms are available at all schools, as well as at the Educational Services Center. If you have questions regarding this process contact Deen Hartley at 743-5152. The status of requests will be determined by January 15, 2020 if they are turned in by December 13th. If you have a student currently attending a school under a School Transfer/Placement within the School District, it does not automatically qualify your kindergarten student for attendance at the same school; however, siblings are generally assigned to the same school. In order for your kindergarten student to attend the same school as a sibling, you must submit a request during the Kindergarten Enrollment time frame. If you know of a child in your neighborhood or from community activities that would be entering kindergarten for the 2020-2021 school year, please pass this enrollment information on.
Non-District Residents
If you are a non-resident of the School District of Janesville and have a child turning 5 (five) years old prior to September 1, 2020 and would like your child to attend the School District of Janesville you must also apply for OPEN ENROLLMENT. The timeline for Open Enrollment is February 3 to April 30, 2020. Currently open enrolled non-residents in a P4J or EC program do not need to re-apply. If you have questions regarding the Open Enrollment process, please contact Deen Hartley at 743-5152.
School District of Janesville
CONFIDENTIALITY OF PERSONALLY IDENTIFIABLE INFORMATION OBTAINED THROUGH CHILD FIND ACTIVITIES
The School District of Janesville is required to locate, identify, and evaluate all children, with disabilities, including children with disabilities attending private schools in the school district, and homeless children. The process of locating, identifying, and evaluating children with disabilities is known as child find. This agency conducts the following child find activities each year in the form of Early Childhood and Speech and Language Developmental Screenings. This notice informs parents of the records the school district will develop and maintain as part of its child find activities. This notice also informs parents of their rights regarding any records developed.
The school district gathers personally identifiable information on any child who participates in child find activities. Parents, teachers, and other professionals provide information to the school related to the child’s academic performance, behavior, and health. This information is used to determine whether the child needs special education services. Personally identifiable information directly related to a child and maintained by the school is a pupil record. Pupil records include records maintained in any way including, but not limited to, computer storage media, video and audiotape, film, microfilm, and microfiche. Records maintained for personal use by a teacher and not available to others and records available only to persons involved in the psychological treatment of a child are not pupil records.
The school district maintains several classes of pupil records.
- "Progress records" include grades, courses the child has taken, the child's attendance record, immunization records, required lead screening records, and records of school extra-curricular activities. Progress records must be maintained for at least five years after the child ceases to be enrolled.
- "Behavioral records" include such records as psychological tests, personality evaluations, records of conversations, written statements relating specifically to the pupil's behavior, tests relating specifically to achievement or measurement of ability, physical health records other than immunization and lead screening records, law enforcement officers' records, and other pupil records that are not "progress records." Law enforcement officers' records are maintained separately from other pupil records. Behavioral records may be maintained for no longer than one year after the child graduates or otherwise ceases to be enrolled, unless the parent specifies in writing that the records may be maintained for a longer period of time. The school district informs parents when pupil records are no longer needed to provide special education. At the request of the child's parents, the school district destroys the information that is no longer needed.
- "Directory data" includes the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.
- "Pupil physical health records" include basic health information about a pupil, including the pupil's immunization records, an emergency medical card, a log of first aid and medicine administered to the pupil, an athletic permit card, a record concerning the pupil's ability to participate in an education program, any required lead screening records, the results of any routine screening test, such as for hearing, vision or scoliosis, and any follow-up to the test, and any other basic health information, as determined by the state superintendent. Any pupil record relating to a pupil's physical health that is not a pupil physical health record is treated as a patient health care record under sections 146.81 to 146.84, Wisconsin Statutes. Any pupil record concerning HIV testing is treated as provided under section 252.15, Wisconsin Statutes.
The Family Educational Rights and Privacy Act (FERPA), the Individuals with Disabilities Education Act (IDEA), and section 118.125, Wisconsin Statutes, afford parents and students over 18 years of age ("eligible students") the following rights with respect to education records:
- The right to inspect and review the student's education records within 45 days of receipt of the request. Parents or eligible students should submit to the school principal [or appropriate school official] a written request that identifies the records(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. The school district will comply with the request without unnecessary delay and before any meeting about an individualized education program, or any due process hearing, and in no case more than 45 days after the request has been made. If any record includes information on more than one child, the parents of those children have the right to inspect and review only the information about their child or to be informed of that specific information. Upon request, the school district will give a parent or eligible student a copy of the progress records and a copy of the behavioral records. Upon request, the school district will give the parent or eligible student a list of the types and locations of education records collected, maintained, or used by the district for special education. The school district will respond to reasonable requests for explanations and interpretations of the records. A representative of the parent may inspect and review the records.
- The right to request the amendment of the student's education records that the parent or eligible student believes is inaccurate or misleading. Parents or eligible students may ask [Name of] School District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the district decides not to amend the record, the district will notify the parent or eligible student of the decision and the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information in the student's education records, except to the extent that federal and state law authorize disclosure without consent. The exceptions are stated in 34 CFR 99.31, Family Educational Rights and Privacy Act regulations; Sec. 9528, PL107-110, No Child Left Behind Act of 2001; and section 118.125(2)(a) to (m) and sub. (2m), Wisconsin Statutes. One exception that permits disclosure without consent is disclosures to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. Also the district discloses "directory data" without consent, unless the parent notifies the district that it may not be released without prior parental consent.
- The right to file a complaint with the U. S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605.
Child Find Notice
“The school district must locate, identify and evaluate all resident children with disabilities, including children with disabilities attending private schools, regardless of the severity of their disabilities.” The school district has a special education program to locate and screen all children with suspected disabilities who are residents of the district and who have not graduated from high school. Upon request the school district will screen any resident child who has not graduated high school to determine whether a special education referral is appropriate. A request may be made by contacting Kimberli Peerenboom, Director of Pupil Services for the School District of Janesville at 743-5061, or by writing her at 527 S. Franklin St., Janesville WI 53548.
Annually the district conducts developmental screening of preschool children. Each child's motor, communication and social skills are observed at various play areas. Each child is weighed and measured, and the child's hearing and vision is checked. The information is used to provide the parent with a profile of their child's current development and to provide suggestions for follow up activities. Parents learn about community services available to them and speak with representatives of agencies serving families. The information from screening is also used to determine whether a child should be evaluated for a suspected disability. When school staff reasonably believe a child is a child with a disability, they refer the child for evaluation by a school district Individualized Education Program (IEP) team. Developmental screening will be a part of the kindergarten screening this Spring. Watch for dates at your local school.
A physician, nurse, psychologist, social worker or administrator of a social agency who reasonably believes a child brought to him or her for services is a child with a disability has a legal duty to report the child to the school district in which the child resides. Before referring the child, the person making the referral must inform the child's parents that the referral will be made. The referral must be in writing and include the reason why the person believes the child is a child with a disability. Others who reasonably believe a child is a child with a disability may also refer the child to the school district in which the child resides. A referral of a child residing in the School District of Janesville may be sent to Kimberli Peerenboom at the school district address above."
Washington Elementary News
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